Job Summary:

The Administrative Assistant of Human Resources will perform administrative duties related to the operations of the company as well as to the Human Resources Department.

Human Resources Task:

• · Proofreads and types documents and correspondence produced by department.
• · Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
• · May assist with preparation of human resource reports such as attendance, new hire, and turnover reports.
• · Communicating with potential job candidates.
• · Contacting candidate references and verifying education listings.
• · Managing HR records including, résumés, applicant logs, and employee forms.
• · Issuing employment contracts and verifying completion.
• · Issuing new employees with enrollment documents.
• · Conducting employee orientations.
• · Explaining employee benefits.
• · Responding to HR-related queries within the company.
• · Maintaining employee confidentiality.

Admin Tasks:

• · Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations.
• · Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; monitoring and purchasing meter fund
• Maintains office/department supplies and requirements. Processes requests for office supplies and furniture, office equipment, etc.
• · Review purchase order claims and contracts for conformance to company policy. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• · Filing of materials in general files area
• · Supervises the maintenance of common areas and office equipment, including copier, fax machine, printers, etc.
• Review operating practices and implement improvements where necessary
• · Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent organizational skills and attention to detail.
• Extensive knowledge of office management systems and procedures.
• Ability to operate general office equipment.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite or similar software.
• Ability to maintain confidential information.